Can You Enforce Security Processes?
Boon Edam UK | Blog | November 2018
It’s not enough to simply develop a list of security processes for your business - you have to enforce them too. From keeping your employees in the loop to encouraging accountability, here’s everything you need to know to help you better enforce your business’s security processes.
Keep your employees in the loop.
A security policy won’t be effective if your employees aren’t even aware of it. While prior to the internet a policy could typically just be a small written document in a folder, these days a security policy needs to be so much more.
It needs to be online, and easily accessible to everyone in the business. However, accessibility is more than just being able to access the document. You might encourage your employees to read through the security processes, but if they are written poorly or are contained in massive streams of difficult to digest text, it is unlikely your staff are going to take everything in.
Take the time to make the document easily understandable by all. If you have the time and resources, you could run mandatory training sessions for your employees to ensure all the security processes are fully understood. Security experts say employees need to be exposed to a security policy five times before it becomes part of their work routine, which means regular training won’t go amiss.
Don’t become too comfortable, though. Your policy will need regular updates, so be sure to share any revised versions of your security processes with your staff as well - and don’t be afraid to ask for feedback and suggestions from your employees. When your staff is on board with security, it’s less likely that incidents and accidents will occur.
Accountability and compliance.
It’s one thing to keep your employees in the loop, but it's another thing entirely to ensure your staff comply with the processes and are accountable for their actions. When you send your security policy to each staff member, ensure they not only read the document but sign it to confirm compliance. This is because you need to create consequences for those not following company policy.
Firing an individual for leaving their computer logged in after work may be a bit extreme, but depending on your business, this could prove to be a massive security risk. If you worked in a bank, this may mean someone could potentially gain access to thousands of people’s personal data. Accountability is key to ensuring security processes are adhered to. It may not always be nice, but strict consequences are an effective way of ensuring your staff understands their role in relation to enforcing security.
Using physical security.
It is also important that you make physical security an integral part of the security policy. Your employees should be given guidelines on how to access the various systems and electronic devices they need, as well as the proper procedures for using them, such as having their access pass on them at all times.
Enforcement can also be enhanced through the use of graphics. Consider putting up posters around the building to help remind employees of the important policy measures they should be following at all times. Some examples could include reminding staff to log off or lock their computer if they need to step out of the building, or to always report anything suspicious they may see to their supervisor or manager.
Need to enhance your business’s security? Contact us today to find out how our high-security entryways can help you and your business stay protected.